Bee203 Terms of Service

Effective Date: October 8, 2026 · Version 1.3

IMPORTANT - PLEASE READ

These Terms include a binding arbitration clause and class action waiver that affect your legal rights. By using Bee203, you agree to resolve disputes through individual arbitration.

1. ACCEPTANCE OF TERMS

By downloading, accessing, or using Bee203 ("the App"), you acknowledge that you have read, understood, and agree to be bound by these Terms of Service ("Terms"). If you do not agree, do not use this App.

These Terms constitute a legally binding agreement between you and Andy B Cooper, Cabana West, and Terra 203 (collectively, "We," "Us," or "the Developer").

Your acceptance of these Terms is logged and timestamped in our systems for legal compliance and verification purposes.

2. SERVICE DESCRIPTION

Bee203 is a bilingual (English and Spanish) business operations platform for individuals, teams and companies. The App provides:

(a) Projects and team tasks - shared projects with members and roles, task assignment, due dates and priorities, subtasks, action logs, attachments, recurring work, and approval workflows.
(b) Customer relationship management - client and contact records, follow-ups, visit and route planning, duplicate detection, and contact import.
(c) Quotes and estimates - including electronic signature and acceptance by the recipient.
(d) Invoicing and billing - invoices, recurring and progress billing, deposits, payment terms, late fees, and automated reminders.
(e) Payment acceptance - card and online payments collected through third-party payment processors, to which a platform fee may apply.
(f) Bookkeeping and accounting - a chart of accounts, double-entry general ledger, accounts receivable and payable, bank import and reconciliation, statements, and financial reporting on a cash or accrual basis.
(g) Cost of goods sold and margin - cost templates and components, landed cost, freight and duty, and per-item margin calculation.
(h) Purchasing and inventory - vendors, purchase orders, bills, receiving, and stock levels.
(i) Products, services and catalogs - a products and services library with nested categories, and printable catalogs and lookbooks.
(j) Public storefronts - shoppable online stores and public product pages.
(k) Job documentation - before-and-after photo records and project reporting.
(l) Receipts, expenses and time tracking.
(m) Document delivery - sending quotes, invoices and reports by email, with delivery and view tracking.

The App stores business and financial records on your behalf. You remain responsible for the accuracy of the data you enter and for your own tax, accounting and regulatory obligations.

3. ZERO-TOLERANCE TERMINATION

We reserve the right to suspend or terminate your account immediately and without notice for any violation of these Terms, or for any reason at our sole discretion. You acknowledge that:

• We may terminate service at any time for any reason
• No refunds will be provided for terminated accounts
• You will lose access to all data associated with your account
• We are not liable for any losses resulting from termination

Grounds for immediate termination include but are not limited to: abuse of the platform, harassment of other users, illegal activity, or any behavior we deem harmful to the App or its community.

ILLEGAL ACTIVITY IS ABSOLUTELY PROHIBITED. We will cooperate fully with law enforcement and comply with any lawful request, order, subpoena or warrant. You have NO EXPECTATION OF PRIVACY in your data with respect to such requests, and we may preserve and disclose your data without notice to you where permitted or required by law.

YOUR RESPONSIBILITY TO YOUR OWN CLIENTS: If you use the App to serve your own customers, you alone are responsible to them - for your conduct, your data, your invoices and documents, and your compliance with every law that applies to your business. We have no relationship with your customers and assume no duty to them.

COMPLAINTS AND OUR DISCRETION: We may suspend or terminate your account on receipt of a complaint or allegation, whether or not it is substantiated, at our sole discretion. You further agree that if your conduct while using the App causes us reputational harm, defamation, financial loss, operational disruption, regulatory exposure, or damage of any other kind, we reserve every right and remedy available to us against you, including recovery of damages and costs.

4. OWNERSHIP & INTELLECTUAL PROPERTY

All content, features, functionality, design, code, graphics, logos, and trademarks within the App are the exclusive property of Andy B Cooper, Cabana West, and Terra 203 and are protected by international copyright, trademark, patent, trade secret, and other intellectual property laws.

You may not:
• Copy, modify, or distribute any part of the App
• Reverse engineer, decompile, or attempt to extract source code
• Use our trademarks or branding without written permission
• Create derivative works based on the App
• Sublicense, sell, or transfer your access rights

Content you create within the App (tasks, notes, etc.) remains yours, but you grant us a license to store, process, and display it as necessary to provide the service.

5. DISCLAIMER OF WARRANTIES - "AS-IS" SERVICE

THE APP IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT ANY WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY.

TO THE FULLEST EXTENT PERMITTED BY LAW, WE EXPRESSLY DISCLAIM ALL WARRANTIES INCLUDING BUT NOT LIMITED TO:

• Implied warranties of merchantability
• Fitness for a particular purpose
• Non-infringement
• Accuracy, reliability, or completeness of content
• Uninterrupted or error-free operation
• Security of data transmission or storage
• Compatibility with your devices or systems

We do not warrant that the App will meet your requirements, that defects will be corrected, or that the App is free of viruses or other harmful components.

ACTIVELY DEVELOPED SOFTWARE: The App is under continuous development. Features may be added, changed, or removed at any time. Updates, migrations, and changes may result in data loss, data corruption, or the exposure of security vulnerabilities not known to us at the time of release. You accept this risk as a condition of use.

YOU USE THIS APP AT YOUR OWN RISK.

6. LIMITATION OF LIABILITY - "THE SHIELD"

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ANDY B COOPER, CABANA WEST, TERRA 203, AND ANY AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, OR LICENSORS SHALL NOT BE LIABLE FOR ANY:

• INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES
• LOSS OF PROFITS, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES
• DAMAGES RESULTING FROM UNAUTHORIZED ACCESS TO YOUR DATA
• DAMAGES RESULTING FROM SERVICE INTERRUPTION OR ERRORS
• DAMAGES FROM THIRD-PARTY CONDUCT OR CONTENT
• LOSS OF BUSINESS, REVENUE, PROFITS, CONTRACTS, OR ANTICIPATED SAVINGS
• DAMAGES ARISING FROM DECISIONS MADE IN RELIANCE ON DATA IN THE APP
• ANY OTHER DAMAGES ARISING FROM YOUR USE OF THE APP

IN NO EVENT SHALL OUR TOTAL LIABILITY EXCEED THE GREATER OF:
(a) THE AMOUNT YOU PAID US IN THE PAST TWELVE (12) MONTHS, OR
(b) ONE HUNDRED DOLLARS ($100.00 USD)

This limitation applies regardless of the legal theory (contract, tort, negligence, strict liability, or otherwise), even if we have been advised of the possibility of such damages.

SOME JURISDICTIONS DO NOT ALLOW LIMITATION OF LIABILITY FOR CERTAIN DAMAGES. IN SUCH CASES, OUR LIABILITY IS LIMITED TO THE MAXIMUM EXTENT PERMITTED BY LAW.

7. INDEMNIFICATION

You agree to defend, indemnify, and hold harmless Andy B Cooper, Cabana West, Terra 203, and their respective officers, directors, employees, contractors, agents, licensors, and suppliers from and against any and all claims, damages, obligations, losses, liabilities, costs, or expenses (including reasonable attorneys' fees) arising from:

• Your use of and access to the App
• Your violation of these Terms
• Your violation of any third-party rights, including intellectual property, privacy, or publicity rights
• Any content you submit, post, or transmit through the App
• Your conduct in connection with the App
• Any dispute between you and another user
• Any lawful request, subpoena, order, or investigation concerning you or your data, including our costs and attorneys' fees in responding to it
• Any fine, penalty, or assessment imposed on us by any regulator or authority as a result of your acts or omissions
• Our costs of investigation, remediation, and restoration of service, including any disruption caused to our other customers

DIRECT LOSSES: This obligation is not limited to third-party claims. It extends to our OWN direct losses of every kind - reputational, financial, operational, regulatory, or otherwise - caused by your conduct, your data, or your use of the App.

This indemnification obligation survives termination of your account and these Terms.

8. USER RESPONSIBILITIES & DATA

You are solely responsible for:

• Maintaining the security of your account credentials
• All activities that occur under your account
• The accuracy and legality of data you input
• Backing up your own data
• Ensuring your use complies with applicable laws
• Your interactions with other users

WE ARE NOT RESPONSIBLE FOR:
• Lost, corrupted, or stolen data
• Unauthorized access to your account
• Data breaches affecting third-party services
• Any consequences of data you share with others
• Technical failures or service interruptions

YOU ARE SOLELY RESPONSIBLE FOR MAINTAINING YOUR OWN BACKUPS OF YOUR DATA. You are responsible for the accuracy, completeness and lawfulness of the data you enter, and for how you use it with your clients and in your business. You are responsible for safeguarding your credentials and for the actions of anyone you grant access to, including employees and contractors.

REPORTING AND EXCLUSIVE REMEDY: If you become aware of an error, defect, or vulnerability, you must notify us promptly. Upon notice we will make reasonable efforts to investigate and correct it. SUCH CORRECTION IS YOUR SOLE AND EXCLUSIVE REMEDY. No obligation to correct creates any liability for damages of any kind.

DATA AFTER TERMINATION: Upon suspension, termination, or closure of your account - whether by you or by us - WE HAVE NO OBLIGATION TO RETAIN, EXPORT, RETURN, OR RESTORE YOUR DATA, and we may delete it at any time and without notice. IF YOU WANT A COPY OF YOUR DATA, YOU MUST EXPORT IT BEFORE YOUR ACCOUNT ENDS. We may retain data where required by law, to resolve disputes, to enforce these Terms, or where copies persist in routine system backups; any retained copy remains subject to these Terms. Deletion from live systems does not guarantee immediate or complete removal from backups.

9. FORCE MAJEURE

Neither Andy B Cooper, Cabana West, nor Terra 203 shall be liable for any delay or failure to perform resulting from causes outside its reasonable control, including, but not limited to:

NATURAL & HEALTH CRISES:
• Acts of God, fire, flood, earthquakes, hurricanes
• Pandemics, epidemics, or public health emergencies

DIGITAL & INFRASTRUCTURE FAILURES:
• Disruptions to the internet, telecommunications failures
• Power outages or widespread "brownouts"

CYBER WARFARE:
• Large-scale cyberattacks, DDoS attacks
• Data breaches caused by third-party vulnerabilities
• State-sponsored hacking

CIVIL & REGULATORY ACTIONS:
• War, terrorism, riots, strikes, labor disputes
• Sudden changes in government regulations or Florida state mandates

During the pendency of any such event, the Developer's obligations are suspended, and the Developer reserves the right to modify or pause service without notice to protect the integrity of the App's infrastructure.

10. BINDING ARBITRATION

Any dispute, controversy, or claim arising out of or relating to these Terms or the App shall be resolved exclusively through BINDING ARBITRATION administered in Wellington, Florida, in accordance with the rules of the American Arbitration Association (AAA).

KEY ARBITRATION TERMS:
• Arbitration is MANDATORY - you waive your right to a jury trial
• The arbitrator's decision is final and binding
• Judgment may be entered in any court of competent jurisdiction
• Each party bears its own costs unless the arbitrator rules otherwise
• Arbitration proceedings are confidential

EXCEPTIONS: Either party may seek injunctive or equitable relief in court to protect intellectual property rights or prevent irreparable harm.

BY USING THIS APP, YOU AGREE TO ARBITRATE ALL DISPUTES.

11. CLASS ACTION WAIVER

YOU AGREE THAT ANY DISPUTE RESOLUTION PROCEEDINGS WILL BE CONDUCTED ONLY ON AN INDIVIDUAL BASIS AND NOT IN A CLASS, CONSOLIDATED, OR REPRESENTATIVE ACTION.

You waive any right to:
• Participate in class actions against us
• Participate in class-wide arbitration
• Bring claims as a private attorney general
• Consolidate your claims with those of others

If this waiver is found unenforceable, the entire arbitration provision shall be null and void, but all other Terms remain in effect.

12. GOVERNING LAW

These Terms shall be governed by and construed in accordance with the laws of the State of Florida, United States, without regard to its conflict of law provisions.

For any matters not subject to arbitration, you consent to the exclusive jurisdiction and venue of the state and federal courts located in Palm Beach County, Florida.

You waive any objections based on:
• Lack of personal jurisdiction
• Improper venue
• Forum non conveniens

TIME LIMITATION ON CLAIMS: YOU AGREE THAT ANY CAUSE OF ACTION OR CLAIM ARISING OUT OF OR RELATING TO THESE TERMS OR THE APP MUST BE COMMENCED WITHIN ONE (1) YEAR AFTER THE CAUSE OF ACTION ACCRUES. OTHERWISE, SUCH CAUSE OF ACTION OR CLAIM IS PERMANENTLY BARRED AND YOU IRREVOCABLY WAIVE THE RIGHT TO BRING SUCH A CLAIM.

13. MODIFICATIONS TO TERMS

We reserve the right to modify these Terms at any time. When we do:

• We will update the "Effective Date" at the top
• We will notify you through the App or via email
• Continued use after changes constitutes acceptance
• Material changes may require re-acceptance

If you disagree with updated Terms, your sole remedy is to stop using the App and delete your account.

14. MISCELLANEOUS

SEVERABILITY: If any provision of these Terms is found invalid or unenforceable, the remaining provisions continue in full force and effect.

ENTIRE AGREEMENT: These Terms, together with our Privacy Policy, constitute the entire agreement between you and us regarding the App.

WAIVER: Our failure to enforce any right or provision does not constitute a waiver of such right or provision.

ASSIGNMENT: You may not assign or transfer these Terms. We may assign our rights and obligations without restriction.

HEADINGS: Section headings are for convenience only and have no legal effect.

SURVIVAL: Sections regarding ownership, disclaimers, limitation of liability, indemnification, arbitration, and governing law survive termination.

15. ELECTRONIC SIGNATURES AND RECORDS

CONSENT TO ELECTRONIC TRANSACTIONS: You agree that agreements, notices, disclosures and records may be provided to you electronically, and that your electronic actions in the App - including typing your name, ticking a box, or pressing a button marked to indicate agreement - constitute your signature and acceptance, with the same legal effect as a handwritten signature under the U.S. ESIGN Act (15 U.S.C. 7001) and applicable state law (UETA).

WHAT A TYPED NAME MEANS: Where the App asks you to type your name to sign or accept something, that typed name is your electronic signature. It is attributed to you through your authenticated account and recorded with the date, the time, and the exact content you signed.

RECORDS: A copy of anything you sign is made available to you in the App and, where we hold an email address for you, sent to you by email. You should keep it. You may request another copy at any time.

WHAT YOU NEED: To access and retain electronic records you need a device with a current web browser or the Bee203 app, an internet connection, and an email address able to receive attachments.

WITHDRAWING CONSENT: You may withdraw your consent to transact electronically by contacting us. Withdrawal does not affect anything you signed beforehand, and may prevent you from using features that require an electronic signature.

EXCLUSIONS: Some records cannot be signed electronically under law, including wills, codicils and testamentary trusts, and certain family-law and court documents. Bee203 must not be used for those.

16. CONTACT INFORMATION

For questions about these Terms of Service:

Developer: Andy B Cooper
Entities: Cabana West, Terra 203
Location: Wellington, Florida, USA

By using Bee203, you acknowledge that you have read these Terms, understand them, and agree to be bound by them.

Last Updated: October 8, 2026